Features
Every tool to turn paperwork into proof.
CostFolder covers the whole journey — from the receipt hitting your inbox to the invoice hitting your client.
Capture
Every receipt, caught the moment it lands.
Give each job a dedicated email address, forward bills straight from your supplier, or snap a photo on site. CostFolder reads the vendor, date, tax and totals automatically — so the data is in before you have put your phone away.
- Per-job email inboxes
- Photo, PDF and email capture
- Automatic vendor & total extraction
- Duplicate detection
Organise
Folders that calculate as you fill them.
A CostFolder folder is a live ledger. Drop a document in and the cost, invoiced and uninvoiced figures recalculate instantly. Nest folders by job, stage or trade and roll the numbers up however your business actually works.
- Real-time cost roll-ups
- Nested job & stage folders
- Invoiced vs uninvoiced at a glance
- Tag by trade, supplier or cost code
Prove
Reports your client cannot argue with.
When it is time to invoice — or justify a variation — generate a clean, itemised report backed by the original documents. Share a read-only link so clients and accountants can see exactly where the money went, without a single export.
- One-click invoice-ready reports
- Read-only shareable links
- Original documents attached
- Export to PDF & CSV
And all the details that add up.
Auto-extraction
Vendor, date, tax and totals pulled from every document.
Search everything
Find any receipt by supplier, amount or job in seconds.
Live reporting
Cost, margin and billing status across every active job.
Team access
Invite your office and site teams with the right permissions.
Regional storage
Your data stays in your chosen region by default.
Secure by default
Encryption in transit and at rest, with audit history.
Works on site
Capture and check folders from your phone in the field.
Fits your stack
Export to the accounting tools you already use.
See it on your own jobs.
Start a free trial and import your first job in minutes.